Administrative Assistant

Calling fellow champions of good! Idea Hall is hiring an Administrative Assistant for our dynamic leader! We’re an award-winning, creative communications agency set out to make the world just a bit better by being The Champions of All Things Good. We’re growing in dynamic ways right now, doing rewarding work with equally dynamic new clients. As a boutique agency, culture is a big deal to us. We offer an alternative work schedule (M-Th @ 8.5 hrs/Fri @ 6 hrs) and a competitive benefits package including a monthly wellness allowance, 401K profit sharing, medical/dental/vision and flex spending accounts.

 

Key Responsibilities Include:

  • Act as the point of contact between the CEO and internal/external clients
  • Ambassador of first impressions and host to our many guests
  • Undertake the tasks of receiving calls, taking messages and routing correspondence
  • Handle requests and queries appropriately
  • Maintain calendar, arrange meetings and appointments and provide reminders
  • Make travel arrangements
  • Take notes and minutes and accurately enter data
  • Monitor office supplies and research advantageous dealers or suppliers
  • Produce reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system

 

Requirements:

  • Proven experience as an Administrative Assistant
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office, Salesforce.com knowledge desired
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office software and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality

 

To apply, send your resume and cover letter to jobs@ideahall.com. Also, be sure to include “Idea Hall Administrative Assistant” in the subject line.